SOBE FOUNDATION PARENT/STUDENT INFORMATION SHEET
As the Selçuklu Foundation for the Education of Individuals with Autism (“SOBE”), we place great importance on processing your personal data in compliance with applicable laws and regulations. In this context, we would like to inform you about our personal data processing procedures and your rights under the Law on the Protection of Personal Data (“KVKK”), published in the Official Gazette No. 29677 dated April 7, 2016.
Data Controller and Representative
As the data controller, the Selçuklu Foundation for the Education of Individuals with Autism informs students and parents who receive services from our institution about their personal data in accordance with Article 10 of the Personal Data Protection Law No. 6698.
Personal Data Processed by SOBE
SOBE processes the following personal data of the Student:
Identity card, residence documents, and copies thereof,
Home address, work address, phone number, and email address information,
Guidance and Research Center (RAM) Educational Diagnosis Report and Hospital Report,
Student enrollment information by year, transition to inclusion information, and information about the schools they are enrolled in,
Health information such as medical reports, blood tests, blood type records, vaccination schedules, vaccination cards, laboratory results, and fitness reports,
Audio and video recordings made during education,
Enrollment documents (Enrollment renewal approval, special conditions, parent consent form for out-of-school programs, credit information, vehicle information for all family members, disability care allowance, and information on support received from other institutions and organizations, etc.),
MEB session tracking information,
Educational reports (development, individualized education plans, charts),
Security camera recordings inside and outside the building,
SOBE processes the following personal data of students’ parents:
ID card, residence documents, and copies thereof,
Home address, work address, phone number, and email address information,
Pay stubs or income statements for employed individuals (valid only for scholarship applications)
Real estate declaration/for all individuals over 18 living in the home (valid only for scholarship applications)
Vehicle ownership declaration (valid only for scholarship applications)
Copy of the title deed if the residence is owned (valid only for scholarship applications)
Copy of the lease agreement if the residence is rented (Valid only for scholarship applications)
Document Confirming Whether You Receive Care or Disability Benefits (Valid only for scholarship applications)
Official Document Declaring Any Outstanding Loan Debt (Valid only for scholarship applications)
Copy of Green Card (if applicable) (Valid only for scholarship applications)
If parents are separated, a custody document,
Purpose of Processing Personal Data
Your personal data will be processed in accordance with Article 4 of the KVKK;
Compliance with the law and principles of good faith
Accuracy and, where necessary, up-to-date status
Processing for specific, explicit, and legitimate purposes
Processing that is relevant, limited, and proportionate to the purpose for which it is processed
Your Personal Data may be processed in accordance with the principles of retention for the period prescribed by relevant legislation or necessary for the purpose of processing, within the scope of the purposes listed below.
Your Personal Data may be processed in accordance with the conditions and purposes of personal data processing specified in Articles 5 and 6 of the KVKK, in connection with the activities of SOBE listed below:
Determining students to be included in the Inclusion Program conducted by the Ministry of National Education under the Individual Education Program (IEP), in accordance with the procedures set forth in the Ministry of National Education’s Regulation on Special Education and Guidance Services
Evaluating requests from students applying for scholarships and financial aid based on their academic performance and financial circumstances
Fulfilling obligations related to e-invoices, e-archives, and e-waybills
Conducting educational activities
Sharing all school-based and off-campus activities—including exemplary educational practices deemed beneficial for public dissemination—via social media accounts, the website, the e-newsletter, and with institutions where projects are implemented, as well as the use of video and photo recordings
Conducting activities in compliance with applicable regulations
Ensuring physical facility security
Use of the relevant individual in various educational processes as needed by the school during their enrollment at SOBE VAKFI
Planning and implementing human resources policies and processes
Fulfilling the obligations of the contract entered into for enrollment
Initiating and managing the enrollment process, organizing files for documents required during the enrollment process
Creating necessary records related to the provision of services by the school’s contracted service provider and transferring information to relevant parties
Conducting, monitoring, and recording payments and related financial planning
Recording, managing, and, when necessary, sharing the information required to operate internal processes related to the student
Assessing students’ personal, academic, and psychological well-being and supporting their development
Conducting educational assessment processes for students within the framework of the Student Guidance and Research Center (RAM) application process, in accordance with the Ministry of National Education’s Regulation on Special Education and Guidance Services, and submitting the assessment results to the Ministry of National Education
Monitoring and supporting students’ academic and social development, and measuring their academic achievement
Documenting evaluations of students and observations by relevant personnel such as teachers and counselors to track their progress
Conducting social responsibility and civil society activities
Preparing reports and analyses to be submitted to the Foundation Management
Providing information to Authorized Persons, Institutions, and Organizations
Conducting Management Activities
Method of Processing Personal Data and Legal Basis
The personal data of parents and students is collected in both physical and electronic formats during the continuation of the educational relationship provided by SOBE. The personal data collected during this process may be processed within the framework of SOBE’s educational policies and for the purposes of planning and executing the operational activities necessary to ensure the conduct of SOBE’s operations.
Your personal data is collected by the Selçuklu Foundation for the Education of Individuals with Autism through both automated and non-automated means for the purposes of processing your registration and evaluating your scholarship application, based on the conditions for processing personal data specified in Articles 5 and 6 of the Law.
In this context, your personal data may be processed and transferred either by obtaining your explicit consent in accordance with the principles set forth in Article 4(2) of the Personal Data Protection Law (KVKK), or without obtaining explicit consent if the conditions specified in Articles 5(2) and 6(3) are met.
Domestic and International Transfer of Personal Data
SOBE states that, for the purposes outlined above, it may transfer the personal data of parents and students to, among others, foundation shareholders and their representatives, Provincial/District Directorates of National Education located within Turkey, the Ministry of National Education, the General Directorate of Security, and relevant private and public institutions and organizations required by the nature of the business relationship.
Your personal data processed by SOBE may be transferred, in accordance with the principles set forth in Article 4(2) of the Personal Data Protection Law (KVKK), upon obtaining explicit consent; or, in cases where the conditions specified in Articles 5(2) and 6(3) apply, without obtaining explicit consent; and in accordance with the rules set forth in Article 9 of the Law, to individuals and entities established in foreign countries that have been designated by the Personal Data Protection Board (“Board”) , to persons and entities established in those countries only after such countries have been designated as having adequate protection; for countries where adequate protection has not been determined and announced, transfers may be made solely in cases where the data controllers in Turkey and the relevant foreign country have provided a written commitment to adequate protection and the Board’s authorization for the relevant transfer has been obtained
Method and Legal Basis for the Collection of Personal Data
SOBE maintains the personal data it processes in an accurate and up-to-date manner. SOBE will delete personal data either on its own initiative or upon the request of the student’s guardian once the reasons necessitating its processing no longer exist.
Data Subject’s Rights
As data subjects, you may submit requests regarding your rights by completing and signing the data controller’s request form available at https://www.sobe.org.tr/ and sending it to the address: Yazır Mah. Sobe Sok. No:1 Selçuklu/KONYA. The Selçuklu Foundation for the Education of Individuals with Autism will process the request free of charge within the shortest possible time and no later than thirty (30) days, depending on the nature of the request. However, if the process incurs additional costs, a fee in accordance with the tariff determined by the Board will be charged.
Pursuant to Article 11 of the KVKK, your rights are as follows:
To learn whether personal data has been processed,
To request information regarding the processing of personal data if it has been processed,
To learn the purpose of the processing of personal data and whether it is being used in accordance with that purpose,
To know the third parties to whom personal data has been transferred within or outside the country,
To request the correction of personal data if it has been processed incompletely or incorrectly,
Requesting the erasure or destruction of personal data within the framework of the conditions set forth in Article 7,
Requesting that the actions taken pursuant to subparagraphs (d) and (e) be notified to third parties to whom personal data has been transferred,
Objecting to a decision made solely through the automated processing of personal data that adversely affects the individual,
Requesting compensation for damages incurred as a result of the unlawful processing of personal data.
